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Excel and Numbers Keyboard Shortcuts

14. April 2009

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In Excel, press the Option key and click on the heading of a row or column — or drag across more than one — to insert that selection. In Numbers, hover the cursor over the heading and click on the small disclosure triangle to the right of the heading. Select your option. In both applications, an alternative [...]

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Excel Efficiency

4. December 2007

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Ever looked at a formula and wondered, “What does that mean?” To find out, you usually need to make a note of the cells it uses and scroll around to see the values in each cell reference. The next time you feel compelled to do it, stop! Simply double-click on the cell and voila, Excel selects [...]

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Excel needs 4MB of RAM

4. December 2007

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If you are thinking of using Excel 4.0, it’s a good idea to have 4Mb of RAM under System 6 and 5 Mb of RAM under System 7. This leaves out the Classics’s, SE’s, and Pluses.

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Excel Fractions

4. December 2007

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How do I enter a fraction so it isn’t entered as a date? When entering fractions without integer values (such as 1/2 instead of 1-1/2), you must first type a zero followed by a space before typing the fraction. Otherwise, Excel interprets it as a date. For example, if you type 1/2, Excel displays 2-Jan. If [...]

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Excel Leading Zero

4. December 2007

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To display leading zeros, such as for zip codes, first select the column you want to format. Then choose Number from the Format menu. In the code box, type 00000 ( or 00000-0000 for zip+4) and click OK.

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Excel 4.0 Chart Labels

4. December 2007

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How do I enter more than one line of text in a chart label? Normally, when you press Return while typing a chart label, Excel assumes you are done with the title. Press either Control/Return or Command/Return to enter additional lines.

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Excel Charts — Single Point

4. December 2007

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To select a single chart point in Excel, Control/Click on the point By clicking the black handle on the point (or column), you can move the point up and down. Excel will change the data on the spreadsheet to reflect the changes you make to the chart. You can also paste your own graphic when [...]

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Excel and PowerBooks

4. December 2007

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Since I don’t have a PowerBook, I haven’t tried this — but it sounds reasonable. When you open Excel 4.0 documents created on your office Mac in your PowerBook, not only are they too large for the PowerBook screen, but you probably can’t even see the resize screen. Instead of dragging the document, select New Window [...]

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Excel’s Available Commands

4. December 2007

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Try this in Excel 4.0. Select one or more cells. Push the Command/Option keys and depress the mouse. A menu appears on your document offering only the commands available for the selected cell(s). I use this all the time and it’s really handy.

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Excel and the Shift Key

4. December 2007

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When you hold down the Shift key, many interesting changes occur in the way Excel’s menus and toolbars work. Menu changes: Holding down the Shift key while you pull down the Edit menu changes Copy to Copy Picture, Fill Down to Fill Up, and Fill Right to Fill Left. Toolbar changes: When you hold down the Shift [...]

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